Every Dean's letter,
one clean reference number
CIS RefTracker issues and records the reference number for every letter leaving the Dean's Office — internal or external — in a single, searchable log.
Built for the Dean's Office desk
Just the essentials needed to issue and track outgoing correspondence — nothing more.
Auto-numbering
One shared sequence per year, starting at 001. The next number is proposed automatically — no checking the logbook.
Yearly reset
The counter rolls back to 001 each new year, with the year built right into the CIS-###/YYYY format.
Internal / external
Tag each letter by type when you log it. The reference stays clean while your records stay filterable.
Quick lookup
Find any past letter by reference number, recipient, subject, type, or date — in seconds.
Two kinds of letters, one register
Both share the same CIS-###/YYYY sequence — the type is recorded as a field, not baked into the number.
Internal communication
Letters from the Dean to staff within the college.
- Dean → Heads of Programs
Upper management & beyond
Letters from the Dean addressed outside the college.
- VP Office
- President Office
- Other Deans' Offices
- Registration
Three steps, every time
From new letter to logged record in under ten seconds.
Click "New letter"
RefTracker proposes the next CIS-###/2026 number in sequence.
Add the details
Choose internal or external, then enter the recipient, subject, and date.
Save & done
The record is stored and instantly searchable for later.
Ready to issue your next reference?
Keep the Dean's Office correspondence clean, consistent, and easy to trace — for every internal and external letter.
Issue a new reference